St John of God Subiaco Hospital with more than 1,200 of WA’s most experienced and respected medical specialists, 2,200 caregivers and 600 beds, our hospital plays a vital role in delivering private health care across the state.

We are renowned for safe, high-quality and values driven care, and combining clinical excellence with compassion, hope and dignity.

We provide a comprehensive range of medical and surgical services, including cancer care, cardiology, cardiothoracic surgery, gynaecology, maternity, orthopaedics, pain services, and urology.

About the role

We are seeking a proactive and organised Administration Assistant to provide high-quality administrative support to our Short Stay and Day Surgery Unit.

In this important role, you will help ensure the smooth day-to-day operation of the service by coordinating administrative processes, maintaining accurate records, and supporting caregivers, clinicians and patients throughout their care journey.

As a key member of the team, you will deliver exceptional customer service to patients, families and internal stakeholders while contributing to a welcoming, efficient and patient-focused environment. Your strong organisational skills, attention to detail and ability to manage competing priorities will be essential to your success.

The role is offered on Casual basis.

Key responsibilities

• Provide high-quality administrative support to the Short Stay and Day Surgery Unit.
• Coordinate and prioritise workflow to ensure tasks are completed within required timeframes.
• Organise meetings, prepare and distribute minutes, correspondence and other documentation.
• Manage departmental communications, including phone, email and customer enquiries.
• Coordinate service events, including venue, equipment and catering arrangements.
• Maintain accurate records, produce reports, and support data collection and analytics activities.

Your skills and experience

You will bring previous experience in an administrative role, supported by advanced Microsoft Office and word processing skills, excellent organisational abilities, and the capacity to manage competing priorities. You will be a confident communicator with a strong customer service focus, able to build positive working relationships with a diverse range of stakeholders while delivering efficient and effective administrative support.

Working both independently and as part of a collaborative team, you will demonstrate initiative, attention to detail, and a commitment to providing high-quality administrative services. Experience in a healthcare environment, an understanding of quality improvement principles, and a Certificate or Diploma in Business (or equivalent vocational experience) will be highly regarded.

Above all, patient care will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you

• Hourly Rate: $44.99 (incl. 25% casual loading) plus 12% super
• Casual position
• As a casual employee, you can salary package a percentage of your earnings each pay period
• Access to a range of Lifestyle, Health & Wellbeing rewards and discounts
• A healthy work-life balance with purchased leave & well-being programs
• Employee support through our dedicated free Employee Assistance Program (EAP)

For enquiries, contact Tessa McLaughlin, Nurse Unit Manager – Short Stay Unit, on 0400 001 568

Position may be filled before closing date if a suitable candidate is identified

If we identify a surplus of suitable candidates for this role, you may also be invited to a candidate talent pool list where you could be offered an alternative position 

Please note: If suitable candidates are identified, shortlisting and interviews may begin before the advertisement closes.

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.